Updated 4 June 2020
We will only collect your personal information where it will help us improve your experience or where we require your personal information to provide our Site and/or our services to you.
If you choose to use one of our interactive facilities, including the eTeam Tax help service and forms for preparing your online tax return, to be able to provide these facilities to you, our system will record the information you enter during your use of these facilitates.
Please continue reading for more details on how we handle your personal information.
How we handle email
We will preserve the content of any email that you send us, if we believe that we have a legal requirement to do so. Your email message content may be monitored by our eTeam Tax employees for security issues, including where email abuse is suspected; our response to you may be monitored for quality assurance issues.
If you’d like to unsubscribe from promotional emails, please click the unsubscribe link in the footer of an email or if you prefer simply contact us at firstname.lastname@example.org. Please note, if you keep us appointed as your tax agent, then we have an obligation to send important tax-related correspondence to you. Unsubscribing from our promotional emails will not affect obligatory tax-related messages or notifications.
Collection and use of personal information
In providing our Site and services to you, we may collect, hold, use and disclose personal information for the following purposes:
- to enable you to access and use our Site, services and associated applications;
- to provide our services and facilities to you, including the preparation and lodgement of tax returns;
- to contact and communicate with you about our Site and services;
- for internal record keeping, administrative purposes, invoicing and billing purposes;
- for analytics, market research and business development, including to operate and improve our Site, associated applications and associated social media platforms;
- for advertising and marketing, including to send you promotional information about our products and services that we consider may be of interest to you; and
- to comply with our legal obligations and resolve any disputes that we may have.
The types of personal information you may share with us when using our Site and services include:
- your title, legal names and a username;
- your contact details, including email address, postal address, home address and/or telephone number (mobile/work/home);
- your tax file number;
- your date of birth;
- your gender;
- your Australian citizenship status;
- your bank account details to receive your tax refund;
- your Tax related debts, such as a higher education loan program debt;
- your occupation;
- your income types and amounts, including your salary or wages, dividends, allowances, government allowances, pensions, interest and rent received;
- your credit card or other payment details to pay for our services;
- information you provide to us through customer surveys;
- your sensitive information as set out below;
- details of products and services we have provided to you and/or that you have enquired about, and our response to you;
- the content of any email you send to us;
- your browser session and geo-location data, device and network information, statistics on page views and sessions, acquisition sources, search queries and/or browsing behaviour;
- information about your access and use of our Site, including through the use of Internet cookies, your communications with our Site, the type of browser you are using, the type of operating system you are using and the domain name of your Internet service provider;
- additional personal information that you provide to us, directly or indirectly, through your use of our Site, associated applications and/or accounts from which you permit us to collect information; and
- any other personal information requested by us and/or provided by you or a third party.
We may collect these types of personal information directly from you or where that is not possible or practicable, we may also collect this information from third parties.
Disclosure of personal information to third parties
In providing our Site and services to you, we may disclose personal information to:
- our employees, contractors and/or related entities (who may be located overseas);
- third party service providers for the purpose of enabling them to assist us in provide our services to you, including (without limitation) IT service providers, online marketing or advertising service providers and professional advisors;
- our existing or potential agents or business partners;
- anyone to whom our business or assets (or any part of them) are, or may (in good faith) be, transferred;
- courts, tribunals, regulatory authorities and law enforcement officers, as required by law, in connection with any actual or prospective legal proceedings, or in order to establish, exercise or defend our legal rights;
- third parties, including agents or sub-contractors, who assist us in providing information, products, services or direct marketing to you such as Facebook and Google. This may include parties located, or that store data, outside of Australia; and
- third parties to collect and process data, such as Google Analytics. This may include parties that store data outside of Australia.
By providing us with personal information, you consent to the disclosure of your information outside of Australia and acknowledge that where we disclose personal information to a third party outside of Australia, we will require the third party to use the personal information only for the specific purposes for which we supply the information to them.
How we treat personal information that is also sensitive information
Sensitive information is a sub-set of personal information that is given a higher level of protection under the Australian Privacy Principles.
Sensitive information means information relating to your racial or ethnic origin, political opinions, religion, trade union or other professional associations or memberships, philosophical beliefs, sexual orientation or practices, criminal records, health information or biometric information.
We will not collect sensitive information without your consent. The type of sensitive information we may collect about you includes your membership of a political association, professional or trade association or trade union where you choose to enter these details when using our Site and services.
Provided you consent, your sensitive information will only be used and disclosed for purposes relating to the primary purpose for which the sensitive information was collected, including providing our tax agent services to you. Although, sensitive information may also be used or disclosed if required or authorised by law.
Your rights and controlling your personal information
Restrict: If you have previously agreed to us using your personal information for direct marketing purposes, you may change your mind at any time by contacting us using the details below.
Access: You may request details of the personal information that we hold about you. An administrative fee may be payable for the provision of such information.
Correction: If you believe that any information we hold about you is inaccurate, out of date, incomplete, irrelevant or misleading, please contact us using the details below. We will take reasonable steps to correct any information found to be inaccurate, incomplete, misleading or out of date.
Complaints: If you wish to make a complaint about how we have handled your personal information, please contact us using the details below and provide us with full details of the complaint. We will promptly investigate your complaint and respond to you, in writing, setting out the outcome of our investigation and the steps we will take to deal with your complaint.
Unsubscribe: To unsubscribe from our email database or opt-out of communications (including marketing communications), please contact us using the details below or opt-out using the opt-out facilities provided in the communication. In all marketing emails sent from us, you can opt-out using the unsubscribe link in the footer.
Storage and security
We are committed to ensuring that the personal information we collect is secure. In order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the personal information and protect it from misuse, interference, loss and unauthorised access, modification and disclosure.
Unfortunately, no data transmission over the Internet can be guaranteed as totally secure. Accordingly, although we strive to protect such information, we cannot ensure or warrant the security of any information you transmit to us or from our online products or services and you do so at your own risk. Once we receive your transmission, we take reasonable steps to preserve the security of the information in our own systems.
Cookies and web beacons
Areas of the Site that do not require a login may allocate a cookie for purpose of:
- Identifying your Internet browser as one connecting to or receiving Etax services; and
- Storing information related to personalisation of the Site.
You block cookies by activating the setting on your browser that allows you to refuse the setting of all or some cookies. However, if your browser is configured to reject all cookies you will be unable to use secure services on the Site that require cookies in order for you to participate.
You may still be able to use some of the information-only pages even if you do not accept cookies.
We may use web beacons on our Site from time to time. Web beacons (also known as Clear GIFs) are small pieces of code placed on a web page to monitor the visitor’s behaviour and collect data about the visitor’s viewing of a web page. For example, web beacons can be used to count the users who visit a web page or to deliver a cookie to the browser of a visitor viewing that page.
We may use Google Analytics to collect and process data. To find out how Google uses data when you use third party websites or applications, please see www.google.com/policies/privacy/partners/ or any other URL Google may use from time to time. You can opt-out of Google Analytics for Display Advertising and customize Google Display Network ads using Google’s Ads Settings.
For any questions or notices, please contact us at:
eTeam Tax Accountants or our parent company, A-Team Tax.
Last update: 4 June 2020